Guides / Resignation letters

How to write a resignation letter with a handover plan

A short, professional resignation letter with a concrete handover plan protects your reputation and references. FixLetter’s resignation letters are free.

1. Tell your manager first

If you can, tell your manager in person or on a call before sending the letter. The letter makes it official and records your last day.

2. Give appropriate notice

Two weeks is common in the US, but check your contract or employee handbook. Some roles and companies expect more.

3. Keep it short and positive

State that you are resigning, your last working day, and a brief thank-you. You do not need to explain why you are leaving.

4. Lay out a handover plan

List the work you will finish, the documentation you will write, who will take over key tasks, and any training you will give. This is what managers remember.

5. Ask about final logistics

Ask about returning equipment, your final paycheck, unused paid time off, and benefits. Rules on final pay and PTO payout vary by state.

What your letter should include

• Your name and job title
• A clear statement that you are resigning
• Your last working day
• A handover plan with specific tasks
• A brief thank-you
• Questions about final pay, benefits, and equipment

Keep a copy of everything you send, and note the date you sent it.

Frequently asked questions

Do I have to say why I am leaving?

No. A simple statement is fine. Save detailed feedback for an exit interview if you want to share it.

Can my employer make me leave before my notice period ends?

In most US jobs, which are at-will, yes. Some employers pay out the notice period; it depends on policy.

Is this letter really free?

Yes. Resignation, raise, and severance letters on FixLetter are free to copy and download.